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bmes-tamu-constitution-2015

BIOMEDICAL ENGINEERING SOCIETY
CONSTITUTION

ARTICLE I – NAME
Section I
This organization shall be known as the Texas A&M University
Biomedical Engineering Society (BMES),
hereinafter called the “chapter” which shall have been granted a
charter by the Biomedical Engineering
Society.

ARTICLE II – PURPOSE & GOALS
Section I
The object of the chapter shall be to promote the profession of
biomedical engineering through the organized
effort of this group in study, research, and discussions of the fields
of biomedical engineering and the
dissemination of knowledge thereby gained. The chapter shall promote
membership in the BMES by
acquainting the student body with ideas, purposes, and objectives of
the society.

ARTICLE III – MEMBERSHIP
Section I
Any person who is a registered student enrolled in an undergraduate
college curriculum in engineering,
engineering technology, or pre-medicine, which culminates in the a
bachelor’s or associate’s degree, or in
any graduate level degree program which will enhance professional
competence, is eligible for membership
in the student chapter.

Section II
All members of the student chapter are subject to the Constitution and
Bylaws of the Biomedical Engineering
Society.

Section III
Disciplinary actions will be taken for unruly members who disrupt
meetings. A maximum of three warnings
will be given to the individual by either the officers or the advisor.
After a third time, a vote will be taken
with the general assembly in concern with removing the member from
BMES. A quorum of fifty percent
plus one must be present at the meeting and a 2/3 vote must be obtained
in order to remove the individual
from BMES.

Section IV
Any officer having two unexcused absences a semester may be removed
from his/her officer position within
the organization. Officers may also be removed from membership if they
fail to fulfill their duties as outlined
within the constitution. The officer in question is to be informed in
advance of these expectations. In addition
to specific duties, all officers are required to attend two social
meetings and 80% of the general meetings
each semester. These requirements apply only to unexcused absences; the
President determines whether any
absence is excused and the Vice-President is in charge of enforcing
accountability of the officers. Should an
officer’s position be reviewed for possible removal, he/she will be
given an opportunity to account for their
situation to the remaining executive officer team. These officers will
review the situation after hearing from
the officer in question. A decision will be made expeditiously and the
officer will be contacted as to the
outcome of the situation. A quorum of fifty percent plus one must be
present at the meeting and a 2/3 vote
must be obtained in order to remove the officer from his/her position.

ARTICLE IV – OFFICERS
Section I
The officers of the chapter shall be: President, Vice President,
Secretary, Treasurer, Corporate Liaison,
Webmaster, and others created by a majority vote of the executive
council.

Section II
The officers of this organization must meet the following requirements:
(a) Have a minimum grade point ratio (GPR) as stated below and meet
that minimum GPR in the
semester immediately prior to the election/appointment, the semester of
election/appointment and
semesters during the term of office.
1) For undergraduate students, the minimum GPR is 2.00. In order for
this provision to be met, at least
six hours (half-time credits) must have been taken for the semester
under consideration. In one limited
circumstance, summer semester hours may be applied to this provision.
In order for summer coursework
to qualify toward a grade point ratio prior to election/appointment, at
least six credit hours must have
been taken during the course of either the full or two summer
session(s).
2) For graduate level students the minimum GPR is a 3.00. In order for
this provision to be met, at least
four hours (half-time credits) must have been taken for the semester
under consideration. In one limited
circumstance, summer semester hours may be applied to this provision.
In order for summer coursework
to qualify toward a grade point ratio prior to election/appointment, at
least four credit hours must have
been taken during the course of either the full or two summer
session(s) unless fewer credits are required
as they complete the final stages of their degree.
(b) Be in good standing with the university and enrolled:
1) at least half time (six or more credit hours), if an undergraduate
student (unless fewer credits are
required to graduate in the spring and fall semesters) during the term
of office, and
2) at least half time (four or more credits), if a graduate level
student (unless fewer credits are required
in the final stages of their degree as defined by the Continuous
Registration Requirement) during their
term of office.
(c) Be ineligible to hold an office should the student fail to maintain
the requirements as prescribed in (a) and
(b).”

Section III
The duties of the officers shall consist of the following:
• President: Shall preside over regular and executive meetings,
coordinate group activities, and
communicate with the officers and advisor on all matters.
• Vice President: Shall assist president and preside over meetings in
the absence of the president.
• Secretary: Shall record minutes at all business meetings, check
attendance at functions, and receive and
review excuses for absences.
• Treasurer: Shall collect dues, pay bills, oversee other monetary
transactions including fund raising and
social activities, and prepare and maintain the annual budget.
• Corporate Liaison: Shall contact companies and alumni to coordinate
industry speakers for meetings.
• Webmaster (IT Officer): Shall manage and maintain the chapter
website.

Section IV
Elections for an Assistant Treasurer and Assistant Webmaster shall be
held at a date determined by the
Treasurer and Webmaster, respectively. Elections for assistantships for
other officer positions not
specifically listed in the constitution may be held as determined by
the executive board. At least two weeks
advance notice shall be given prior to these elections. Upon election,
these two positions will train under
their respective officer and become Treasurer and Webmaster at the
conclusion of the current officers’ term.
Elections for other officer positions shall be held at the last general
meeting of the spring semester. Additional
elections can be held as necessary for vacated positions, except those
for positions covered by Article IV,
Section V. A quorum must be present and a simple majority vote will
win. Voting will be sequential (all
votes for President are counted before Vice-President, etc.). One
candidate can run for multiple offices;
however, each person may only hold one office. All terms end in late
spring. Voting will take place at a
regular meeting with two weeks advance notice; preferably a ‘non-group
specific’ meeting with only a faculty
member speaking. Officers elected to fill vacated positions shall take
office immediately. Other newlyelected
officers shall take office on the last day of finals in the semester
they are elected and continue through
their elected term(s).

Section V
In the event that the president steps down or is removed from office
during the semester, the new interim
president will be the vice president. If there is no vice president,
the new president shall be the secretary. If
there is not a secretary then the office of president will be held by
the treasurer. If there is not a treasurer, the
position will be filled by the corporate liaison. If these offices are
not filled the advisor will appoint a president
or preside over an election for the president. The interim president
will serve until the conclusion of the
semester when a formal election will be held as outlined in

Section VI.
In the event another officer steps
down or is removed from office during the semester, the president will
appoint an interim officer. If there is
not an advisor, then BMES must obtain an advisor or disband.

ARTICLE V – FACULTY ADVISOR
Section I
The Faculty Advisor shall be appointed annually by the
Chapter/Department/University.
Section II
The following is expected of the Faculty Advisor:
• The advisor shall be a Texas A&M University employee as
defined by the Human Resources
Department. The advisor will be willing to obtain an appropriate level
of experience, resource
information and knowledge related to the mission, purpose and
activities of the club.
• The advisor will regularly attend executive and general meetings.
They will be available for
consultation outside of these meetings.
• The advisor will assist the organization with the development of
goals and objectives for the
academic year. The advisor will also assist the organization with event
planning and facilitation.
When necessary, the advisor will be willing to attend events when
necessary as identified through
the planning process.
• The advisor will be aware of the University Student Rules and will
assist the organization with
adherence to these expectations.

ARTICLE VI – MEETINGS
Section I
The chapter shall hold meetings at least once a month during the school
year, with the exact date determined
by the officers.

ARTICLE VII – FINANCES
Section I
All monies belonging to this organization shall be deposited and
disbursed through a bank account established
for this organization at the Student Organization Finance Center and/or
the Fiscal Office. All funds must be
deposited within 24 hours after collection. The advisor to this
organization must approve and sign each
expenditure before payment.

ARTICLE VIII – AMENDMENTS & RATIFICATION
Section I

This constitution may be amended at any time by a two-thirds vote of
the active membership, subject to the
approval of the Department of Student Activities.
Section II
This document is to be reviewed every year and resubmitted to the
Department of Student Activities.

ARTICLE IX – EXECUTIVE COUNCIL

Section I

The executive council will meet regularly and approve meetings, meeting
leaders, agendas, votes, and any
expenditures.
Section II
The president will preside over the council and break any ties.

ARTICLE X – REMOVAL OF OFFICERS/MEMBERS
Section I
In the event that an officer/member is involved in any illegal
activity, sexual harassment, and/or
discrimination, an investigation will occur to determine if removal is
necessary.
Section II
The first step in the removal process is to provide notice to the
member/officer being charged and the faculty
advisors. Next, the member/officer will present their case to the
faculty advisor and the non-involved officers.
An anonymous vote will then take place to determine if removal is
necessary. A simple majority vote is cause
for removal. Advice from the Office of Student Affairs will be sought
throughout the removal process.

 

 

REVISION HISTORY

Approved Changes
February 10, 2015 Implemented revision history, clarified purpose,
added “Webmaster” position, updated
election procedure, updated executive council responsibilities, updated
terminology, updated
formatting